IEA Council Handbook 6th Edition | 2020

 

1. Introduction

1.1. Aims of the Association
1.2. Documents
1.3. Governance of the Association

2. Council

2.1. Council Terms of Reference
2.2. The Executive Committee Terms of Reference
2.3. The Nominating Committee Terms of Reference
2.4. The Congress Committee Terms of Reference
2.5. Role description – President
2.6. Role description – Past President
2.7. Role description – President-Elect
2.8. Role description – Secretary
2.9. Role description – Treasurer
2.10. Role description – Regional Councilors
2.11. Role description – Early Career Epidemiologist Council member
2.12. Role description – other Council members
2.13. Role description – Management Services Provider
2.14. Outline agenda for Council meeting
2.15. Outline agenda for Business Meeting
2.16. Template for Regional Councilor’s Report
2.17. Template for Regional Councilor's Annual Budget Request
2.18. Template for Regional Group Bylaws and Regulations

3. Membership

3.1. Membership categories and processes
3.2. Associations approved for Joint Membership
3.3. Election to Honorary Membership

4. World Congress of Epidemiology  

4.1. Introduction
4.2. Structure of the Congress
4.3. Process for selection of host and requirements for bidders
4.4. Commercial support
4.5. Special IEA Awards and prizes
     4.5.1. The Robert Cruikshank Memorial Lecture
     4.5.2. The Richard Doll Prize in Epidemiology
4.6. Travel bursaries
4.7. Expectations of Councilors

5. Regional conferences

5.1. Introduction
5.2. Required approvals
     5.2.1.  IEA
     5.2.2.  Presenters
5.3. Funding
5.4. Commercial support for conferences
5.5. Registration fees
5.6. Reimbursement of Executive Committee members and Councilors
5.7. Template for Regional Conference budget request
5.8. Template for speaker agreement  

6. International Journal of Epidemiology

6.1. General description
6.2. Appointment of the Editor
6.3. Role description of the Editor

7. Other publications

7.1. Dictionary of Epidemiology
7.2. Publications sponsored by the Association

8. Liaison with the World Health Organization and related organizations

8.1. Relationship with WHO
     8.1.1.  Central level (Geneva headquarters)
     8.1.2.  Regional level
     8.1.3.  Other NGO relationships

9. General policies

9.1. Ethical standards
     9.1.1. WHO statement against harassment/discrimination
9.2. Travel
9.3. Financial Accountability Policy
9.4. Compliance with GAAP
9.5. Expenses
     9.4.1. Expense reimbursement guidelines (compliant with GAAP)
     9.4.2. Expenses reimbursement form
9.5. Conflicts of Interest
     9.5.1. Conflicts of interest (external)
     9.5.2. Conflicts of interest (internal)  
9.6. Privacy and data protection
     9.6,1.  Safe and Compliant Data Protection
     9.6.2.  Privacy Policy
     9.6.3.  Privacy of Membership Data
9.7. Authorizations
     9.7.1. Contracts and agreements
     9.7.2. Payments
     9.7.3. Publicity
     9.7.4. Use of IEA logo and/or name
9.8. Joint Membership
9.9. Other policies
     9.9.1. Policy on Gifts and Donations

10. Templates 

10.1. Agenda for Business Meeting
10.2. Agenda for Council Meeting
10.3. Annual Councilor Budget Request
10.4  Annual Councilor Report
10.4. Regional Bylaws
10.5. Regional Conference Budget Request/Report
10.6. Speaker Agreement
10.7. WCE Agreement
10.8. WCE Bursary Application

11. Information available via the web site 

11.1.  Articles of Incorporation
11.1.  Bylaws
11.2.  Constitution
11.3.  Contracts (Council Area)
11.4.  Council Minutes (Council Area)
11.5.  Current Council Members
11.6.  EpiBlog
11.7.  History
11.8.  Honorary Members
11.9.  International Journal of Epidemiology
11.10. Newsletters
11.11. Past Councils and Executive Committees
11.12. Past Meetings
11.13. Regions/Regional News
11.14. Regional Conference Materials (Member Area)
11.15. Print Certificate (Member Area)