IEA Policy on the Management of Conflicts of Interest

Conflicts of interest are common in volunteer organizations as often Council/Board members are involved in the work of the organization. A “conflict” exists whenever an elected leader or volunteer leader is involved in multiple interests, financial or otherwise, and serving one interest could involve working against the other.

IEA’s Constitution, Section 5.12 states “Council members must declare any conflicts of interest or conflicts of loyalty and must absent themselves from any discussion or vote on any topic on which they are conflicted.”

This policy dictates the acknowledgement and management of conflicts among IEA Council Members as follows:

  1. Each Councilor must complete and sign IEA’s Conflict of Interest Policy upon taking office and at the start of each new fiscal year. Copies of the signed documents - which must indicate potential areas of conflict - will be kept in the Council Area of the IEA website and available for viewing by all Council members.
  2. After the start of each meeting, attendees will be asked to identify discussion points where they may have a conflict. In the event of such a conflict, the affected council member will recuse themselves from both discussion and vote on the related item(s). The declaration of a conflict and recusal from discussion by each Council members will be reflected in the minutes of the meeting at the point the discussion on that item begins.
  3. The President, absent of any conflict, will preside over Council discussions and votes where a Council member has indicated a conflict and recused themselves.
  4. Should the President declare a conflict, the Immediate Past President will direct the discussion and/or vote on the affected agenda items per IEA Bylaws 4.3.

Approved July 2021