Regional Councilor Conference Budget Request & Report

Please submit this budget, along with a comprehensive written request detailing Regional Conference plans to the IEA Office a minimum of three months before your Conference dates. The IEA Executive Council will consider your proposal and take action. Approved Conferences are subject to written agreements, and will require a final budget report (on this form) and written evaluation within 90 days following the meeting.

INCOME

Budget Local 
Currency
 Budget USD

Final Local Currency

Final USD ($)

 

   

 

 

Registration Fees for the Meeting

   

 

 

Registration Fees for the Workshops (usually pre-conference)

   

 

 

IEA Support for inviting regional participants

   

 

 

Support from national Ministry of Health (MOH)

   

 

 

Support from other relevant ministries (e.g. education, research)

   

 

 

Support from national universities

   

 

 

Support from national research centers

   

 

 

Support from WHO Regional Office

   

 

 

Support from UN agencies (e.g. UNICEF, UNDP, ILO)

   

 

 

Support from other national agencies or companies

   

 

 

Income of exhibits (if different from company support)

   

 

 

Income of advertisements (if different from company support)

   

 

 

Total income

   

 

 

 

   

 

 

EXPENDITURE

   

 

 

 

   

 

 

(I) Establishing / Updating a Website for the Meeting

   

 

 

 

   

 

 

(II) Printing Expenses

   

 

 

Stationary & Envelopes

   

 

 

Meeting posters

   

 

 

Calls for Participation & Abstract Submission

   

 

 

Forms (registration, abstract, hotel accommodation, financial support)

   

 

 

Program & Abstract Book

   

 

 

Certificates (participation, speakers, companies)

   

 

 

Sub-total

   

 

 

 

   

 

 

(III) Meeting Secretariat Expenses

   

 

 

Secretarial Support (persons x hours x days)

   

 

 

Telecommunications (telephone, fax, internet)

   

 

 

Photocopying (Xeroxing)

   

 

 

Sub-total

   

 

 

Communications and diffusion of the meeting

   

 

 

Post-office and mailing

   

 

 

Internet

   

 

 

Posters

   

 

 

Sub-total

   

 

 

 

   

 

 

(IV) Support of Participants / Speakers

   

 

 

Travel expenses

   

 

 

Accommodation expenses (persons x rate x nights)

   

 

 

Sub-total

   

 

 

 

   

 

 

(V) Meeting Days' Expenses

   

 

 

Payment to the Organizing Company

   

 

 

Secretarial assistance

   

 

 

Program and Abstract Book

   

 

 

Rental Fees of Meeting Halls (if any)

   

 

 

Rental Fees of Audio-visual equipment (if any)

   

 

 

Translation expenses (if needed)

   

 

 

Post-inauguration Reception

   

 

 

Luncheons & Dinner Parties

   

 

 

Folders

   

 

 

Certificates and Diplomas

   

 

 

Renting of a photocopy machine

   

 

 

Renting of the Convention Center

   

 

 

Renting Computers and Printers for pre-meeting courses

   

 

 

Simultaneous translation (if needed)

   

 

 

Sub-total

   

 

 

 

   

 

 

(VI) Expenses of Conference Company (if any)

   

 

 

Air-tickets of invited speakers

   

 

 

Air tickets of invited speakers

   

 

 

Sub-total

   

 

 

 

   

 

 

Total expenditure

   

 

 

 

   

 

 

BALANCE